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Vacancy – Personal Assistant to the Ambassador

Vacancy – Personal Assistant to Ambassador

The Embassy and Permanent Mission of the Islamic Republic of Afghanistan in Vienna is seeking a highly motivated and enthusiastic individual for the position of Personal Assistant to the Ambassador.

Key Tasks and Responsibilities:

  • Drafting letters, speeches, documents and emails
  • Managing all incoming and outgoing correspondence
  • Making travel arrangements for the Ambassador
  • Support the Administration Officer with tax refunds and financial matters
  • Assist with event management activities
  • Act as first point of contact for phone calls and general queries.
  • General office management including the maintenance of the Embassy and Ambassador Schedule, gift organization and data management
  • Maintaining the Ambassador’s and the Embassy’s contact lists.
  • Support the Embassy Diplomatic Staff as required.

Qualifications:

  • University degree in political science, international relations, or any other relevant field.
  • 2-3 years substantive experience in relevant positions is preferred.
  • Excellent writing skills in English and German – ability to proofread and edit documents
  • Strong interpersonal skills, ability to work with others in an international environment.
  • Ability to work with tight deadlines and manage time effectively in a high stress, fast-paced environment and handle multiple assignments simultaneously.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
  • Familiarity with Austrian and Afghan politics, economy, culture and with current issues in bilateral and multilateral relations would be an asset.
  • Clean record, must be able to work legally in Austria
  • Excellent organisational skills and a keen eye for details.
  • Ability to multi-task and work as a team player.

Qualified candidates are kindly asked to forward a CV and Motivation Letter to embassy@afghanistan-vienna.org and sshahidi@afghanistan-vienna.org until 31 August 2019.